Administration Assistant - Musical Productions & Drama
28/05/2025
28/06/2025
Contract
Mornington Peninsula
Administration
Our School
Peninsula Grammar is a K-12 coeducational school of excellence, located on the Mornington Peninsula, renowned for its academic achievements and extensive co-curricular program. In caring for students and their learning, we encourage them to unleash greatness both at school and beyond. Peninsula Grammar values the inherent uniqueness of every individual and fosters the pursuit of excellence in each child.
Job Description
The Role
We are seeking a highly organised and efficient Administration Assistant to join our Drama department at Peninsula Grammar. Commencing around September 2025, this is a 12-month parental leave contract position that offers an exciting opportunity for an individual with a passion for musical productions and drama. As the Administration Assistant - Musical Productions & Drama, you will play a key role in supporting the day-to-day administrative functions of the Drama department and support the school's theatrical productions throughout the year. Your responsibilities will include:
Provide administrative support to the Drama Department, including coordinating events, excursions, and logistics.
Organise and manage all drama-related activities, from booking venues and transport to liaising with families and staff.
Support school productions (Senior, Middle, and Junior Musicals) with end-to-end coordination, including planning, rehearsals, and performance logistics.
Collaborate with internal teams (AV, Marketing, Property) and external contractors to ensure successful production outcomes.
Maintain compliance with health and safety policies, including risk assessments and incident reporting for all drama events and excursions.
Handle production budgets, purchasing, and financial reporting in collaboration with department heads and finance staff.
Oversee marketing and communications for productions, including ticketing, promotions, and community engagement.
Manage resource bookings and enquiries related to costumes, sets, props, and venue use within the Performing Arts Centre.
Supervise events and excursions, ensuring student safety and adherence to school protocols, even outside standard hours.
The ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to multitask effectively. A passion for theatre, music, or performing arts is highly desirable. If you are a proactive team player with exceptional communication abilities and a keen interest in supporting creative initiatives, we encourage you to apply for this exciting opportunity.
Desired Skills and Experience
About you
Proven experience in a similar administrative or event coordination role, ideally within an educational or arts environment.
Possess outstanding organisational and administrative skills, with the ability to manage multiple priorities and meet tight deadlines.
Excellent interpersonal and communication skills, enabling effective collaboration with staff, students, families, and external stakeholders.
Demonstrated initiative, accountability, and the capacity to work independently in a busy, dynamic environment.
Highly proficient in Microsoft Office and other relevant digital systems, using technology efficiently to support your role.
Professional and confidential manner, with a genuine concern for student wellbeing and family engagement.
Strong appreciation for the Performing Arts and understand its role in education.
Thrive in a fast-paced setting, with the ability to prioritise tasks, adapt quickly, and remain calm under pressure.
All positions at Peninsula Grammar require
Current Working with Children Check and Police Check (or willingness to apply)
First-Aid and CPR qualifications including accredited Anaphylaxis and Asthma Training
Child Safety training (provided by the school upon commencement)
How to Apply
Further information about Peninsula Grammar can be found at www.peninsulagrammar.vic.edu.au
Applications should be addressed to the Principal, indicating which position you are applying for and submitted online.
Applications will be reviewed upon submission, so interested candidates are encouraged to apply early.
Any queries or requests for a detailed Position Description, should be made via contacting our HR team at employment@pgs.vic.edu.au or via phone on (03) 9788 7846.
Peninsula Grammar is a Child Safe School.
All staff are to abide by its Child Safety and Wellbeing Policy and Child Safe Code of Conduct.
All people employed by the school must be eligible to work in Australia.